Senior Procurement Specialist, Canadian National Railway


Canadian National Railway

Position: Senior Procurement Specialist

Company: Canadian National Railway

Location: Montreal, Quebec, Canada

At CN, everyday brings new and exciting challenges. You can expect an interesting environment where you’re part of making sure our business is running optimally and safely―helping keep the economy on track. We provide the kind of paid training and opportunities that long-term careers are built on and we recognize hard workers who strive to make a difference. You will be able to thrive in our close-knit, safety-focused culture working together as ONE TEAM. The careers we offer are meaningful because the work we do matters. Join us!

Job summary: 

The Senior Procurement Specialist, Procurement and Supply Management is responsible for conducting all procurement activities necessary to deliver value. The role works within  Locomotive Diesel team, managing the procurement of fuel and dispensing as well as ensuring accuracy of data transmission for payment processing through Electronic Receipt Settlement (ERS) with all suppliers.

Main responsibilities: 

Fuel Management 

  • Handle daily operational issues and facilitate resolution process between CN operations and fuel supplier
  • Ensure continuous operations and build back-up supply network for critical sites as required
  • Establish monthly demand forecast and advise fuel suppliers/carriers
  • Monitor fuel storage tank inventory and fuel tank car sites (OCS movements)
  • Activate seasonal blending schedule and maintain fuel pricing
  • Track fuel volumes purchased against authorized purchases and report on benefits
  • Reconcile various volume incentives such as volume rebates, cap & trade credit

Procurement Management 

  • Interact with internal stakeholders, understand their needs and promote value creation
  • Conduct data analytics during different stages of the strategic sourcing process
  • Develop category strategy and supplier market knowledge
  • Build and manage sourcing events (i.e. Request for Proposals), evaluate supplier responses and prepare business cases to submit for management approval
  • Negotiate contracts with suppliers
  • Lead supplier contracts, supplier relationships and monitor supplier performance
  • Work with Buyers to ensure all rates and agreements are appropriately administered in the Purchase to Pay (P2P) process (i.e., SAP, Ariba, Fieldglass, etc.)
  • Ensure adherence to Procurement Policy throughout all stages of the procurement process
  • Participate and support department-wide projects when required

Reporting and Sarbanes-Oxley (SOX) 

  • Produce and provide insights on financial reports for various internal stakeholders such as Financial Planning, Financial Reporting, Sustainability and Network Operations
  • Ensure all reporting deadlines are adhered to including scheduled, ad hoc, internal and external reporting
  • Contribute to audits throughout the year and provide supporting documentation
  • Conduct data analytics to identify potentially missing or incorrect fuel data
  • Ensure SOX compliance of all automated and manual controls



Category Analyst and Procurement Specialist

  • Between 2 to 3 years of experience in a Category Analyst or a Senior Procurement Specialist role
  • Between 2 to 3 years of preparing and analyzing financial reports
  • Between 2 to 3 years of a support role with railroad operations


  • Bachelor’s Degree in Finance, Accounting, Supply Chain Management, Business Administration, Engineering, or equivalent
  • Certified Public Accountant (CPA) designation would be considered an asset*


  • Demonstrates agility and drives change
  • Innovates
  • Knows the business and stays current on industry needs
  • Applies critical thinking
  • Demonstrates active listening
  • Solves problems to create value
  • Sets direction and inspires others
  • Communicates with impact
  • Collaborates with others and shares information

Technical Skills/Knowledge

  • Strong technical skills related to data tools and the presentation of data
  • Knowledge of strategic sourcing best practices
  • Knowledge of P2P processes
  • Basic knowledge of contract structure, terms and conditions and supplier performance principles
  • Basic knowledge of Incoterms, Customs and documentation required for international imports
  • Basic knowledge of commercial aspects of product and service categories
  • Strong technical skills in Microsoft Office (Excel, Access, PowerPoint and Word)
  • Knowledge of Project Management practices
  • Understand rail transportation or the logistics industry*

*Any knowledge for any of the above would be considered as an asset

About CN

CN is a world-class transportation leader and trade-enabler. Essential to the economy, to the customers, and to the communities it serves, CN safely transports more than 300 million tons of natural resources, manufactured products, and finished goods throughout North America every year. As the only railroad connecting Canada’s Eastern and Western coasts with the Southern tip of the U.S. through a 19,500 mile rail network, CN and its affiliates have been contributing to community prosperity and sustainable trade since 1919. CN is committed to programs supporting social responsibility and environmental stewardship. At CN, we work as ONE TEAM, focused on safety, sustainability and our customers, providing operational and supply chain excellence to deliver results.

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