Logistics Coordinator – Eclipse Automation


Eclipse Automation

Company: Eclipse Automation

Position: Logistics Coordinator

Location: Cambridge, ON


Eclipse is a leading supplier of custom automated manufacturing equipment for the Energy, Health Sciences, Transportation, Mining, Consumer, Industrial and Electronics industries. We attract some of the most creative, driven and knowledgeable working professionals from a range of fields. By joining Eclipse, you become a member of a team that is committed to success, forging new opportunities to push the boundaries of automation, and pioneering new ways to support our clients in their automation needs. Eclipse has been previously recognized as one of Canada’s Best Managed Companies in for excellence in business performance as well as PROFIT 500 Canada’s Fastest-Growing Companies.

Reporting to the Purchasing Manager, the successful candidate will coordinate the logistics, traffic, and customs functions for Eclipse Automation. Working indirectly with Project Management and Operations to ensure project goals are realized, and on budget. The incumbent will also work closely with Shipping Department personnel to ensure on-time delivery to meet project requirements. Work with management and department personnel to deliver the Eclipse Vision and the Eclipse Entrepreneurial Culture.

The CITP designation is listed as an asset for this position.

Key Responsibilities:

  • Manage the scheduling, routing requirements, and flow, for inbound and outbound shipments, domestically and internationally, while being aware of transportation needs and priorities
  • Obtain freight quotes; negotiate Courier and Freight pricing contracts
  • Create accurate shipping documentation as required, within custom Export Transaction Software
  • Work with inbound and outbound Customs Broker to ensure all required customs documentation is in place for border clearance, to minimize payments of duties, fees and penalties. Pursue and obtain missing documents in short order
  • Work with Purchasing and Sub-Contract Machining departments to identify most cost-effective inbound and outbound transportation solutions, while considering project schedule requirements
  • Identify problems proactively and develop creative and efficient solutions
  • Investigate failed/lost or damaged shipments, and freight claims, and resolve to Eclipse’s satisfaction
  • Create internal requisitions and purchase orders for freight costs, within ERP database
  • Work with Accounting to resolve invoice disputes with Couriers and Freight Carriers
  • Maintain an up-to-date database of previously-shipped products, including an library of associated Harmonized Tariff Codes (HTS), for future reference
  • Investigate and identify accurate new HTS Codes for inbound and outbound shipments, in a timely manner
  • Maintain accurate transportation and customs records for future review
  • Drive cost savings through creative load planning and freight management
  • Provide pricing assistance for project budgets
  • Liaise with Project Coordinators and Project Managers to ensure on-time delivery of Eclipse equipment to customer locations
  • Assist the Buyers and/or Purchasing Manager on special projects as requested
  • Provide Logistics assistance to Eclipse USA Divisions, when required
  • Demonstrate continuous improvement efforts to improve internal processes and procedures
  • Create and maintain department procedures and documents within the Quality (ISO) Database
  • Gather and analyze data and make recommendations to improve efficiency and cost effectiveness

Project Execution

  • Work requires professional written and verbal communication and interpersonal skills
  • Promote positive relations with Logistics partners
  • Adhere to all Health and Safety rules and procedures
  • Ability to work in a team environment and actively participate in group meetings safely
  • Complete other duties and projects as assigned
  • Ensure scheduled milestones are met
  • Notify the appropriate departments if milestones are not met
  • Adhere to the Eclipse Project Operating Policy
  • Maintain good corporate citizen role in support of the Eclipse corporate Vision
  • Ensure that all business activities are performed with the highest ethical standards and in compliance with the Eclipse Automation Inc. Conduct Code
  • Foster the development of a culture reflective of the core values of the business

Skills & Qualifications:

  • A self-motivated individual that has successfully completed either a University Degree or College Diploma in Materials Management, Business Management or a Purchasing / Administration for Businesses related program
  • CITP (Forum for International Trade Training) or CCLP Designation (Canadian Institute of Traffic & Transportation) would be an asset
  • Proven experience with cross-border transportation and logistics requirements, within the custom equipment industry
  • Excellent knowledge in customs paperwork preparation, with familiarity with: Bill of Lading, Commercial Invoice, NAFTA, HTS Codes, B13, Manufacturer’s Affidavit (MA), etc.
  • Excellent knowledge in researching HTS codes
  • Proven experience using ERP systems to manage logistics
  • Work requires professional written and verbal communication; successfully interact with purchasing and operations staff
  • 3-5 years’ experience in a similar role
  • Excellent organizational skills

We are proud to acknowledge our competitive benefits and rewards package that offers:


  • Extended Health
  • Life Insurance (including Dependent Life Insurance)
  • Accidental Death and Dismemberment
  • Dental
  • Emergency Travel Assistance
  • Short Term & Long Term Disability


  • Employee Assistance Program
  • On-site gym
  • Social Club
  • Employee Lounge


  • Industrial bikes
  • Environmental Recycling Program


  • Group RRSP/DPSP matching program
  • Minimum 3 weeks’ vacation upon start
  • Educational Reimbursement/Professional fees
  • Eclipse brand clothing

To apply for this job please visit ca.indeed.com.

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